Arts Council of Wales | GDPR Statement

GDPR Statement

A new data protection law is coming into force on May 25. We want to make sure that you know what data we hold, and how we use it. Below you will find a statement about what we’re doing to ensure that we comply with the new General Data Protection Regulations.

Information Collection
Previously you have supplied us with your contact details in order to subscribe to our mailing list or upload promotional information regarding your events. The information you have supplied is:

  • Name
  • Company (if applicable)
  • Telephone Number
  • Email Address
  • Language preference
  • Details of activity / events e.g. mailing list subscribed to, details activity being promoted on the Arts Directory

Visitors who wish to upload event details to our Arts Directory must first create an account. This account is password protected.

We do not collect any personal information on visitors to our website who do not create an account with us or subscribe to one our mailing lists.

Arts Council of Wales does not collect any non-business-related data such as date of birth, or government identification number, and does not collect sensitive personal data from visitors to our website or subscribers to our mailing lists.


Purpose and Use
Arts Council of Wales processes your information for direct mailing purposes, in the legitimate interest of itself and its clients. Visitors to our website may use the information within the Arts Directory to contact individuals on their contact details, where these are published (e.g for promotional listings for events) in order to contact the individual regarding their event.

Time Frame
Arts Council of Wales endeavours to provide the most accurate information possible. Therefore, we seek to re-verify the accuracy of all of the information on an ongoing basis and we check subscription preferences and contact details annually. We do this by emailing contacts on the details currently held. Data that is found to be inaccurate or out of date is removed from the database.

Access and Opt-Out Rights
With respect to the information Arts Council of Wales possesses about you, you have the rights of access, rectification, erasure, and restriction. You also have the right to object to processing. You may exercise any of these rights by either unsubscribing at any time from a mailing list by clicking the link in the footer of any email, or by contacting Arts Council of Wales website@arts.wales. You may request access to the information we have about you. You may also request the correction, amendment, or deletion of any information about you that is inaccurate, and you may also simply opt-out of the database. Arts Council of Wales will treat requests for access, correction, amendment, or deletion of information in accordance with its internal policies and applicable legal requirements. If you feel that we have not complied with your requests, you have the right to lodge a complaint with the appropriate supervisory authority.

Information Security
Arts Council of Wales maintains suitable safeguards, including reasonable physical, administrative and technical safeguards to protect its database from unauthorized access, disclosure, alteration or destruction.

Changes to This Privacy Statement
Arts Council of Wales reserves the right to change this privacy statement and will publish a revised privacy policy that reflects such changes as required by law.

Questions
If you have any questions regarding this statement, please review our privacy policy at arts.wales/privacy-policy or contact governance@arts.wales

Registered Charity Number 1034245