Arts Council of Wales | Project Budget help notes - Ideas People Places

Project Budget help notes - Ideas People Places

Project budget

Your budget must be submitted on the downloadable Project Budget template (it’s an Excel ".xls" spreadsheet). These budget help notes are also hyperlinked from the template. Please use the grey boxes for your figures and explanatory text. White boxes can’t be changed. Please use full £ only. If some of the headings aren’t relevant to your project you can leave them blank. The template will automatically calculate subtotals for you and help ensure your budget balances.

Project Expenditure

Please tell us about the costs of your activity. We’ve included some headings, but if you need more space please use the ‘Other project costs’ section. These notes outline the kind of costs that are eligible, but if you have a particular query please contact your designated officer at @artcouncilofwales.org.uk.

Professional fees

Tell us about the professional fees you will pay, such as the cost of artists and other arts professionals (for example a curator).

Recruitment costs

Tell us about any costs associated with the recruitment of your artist(s) or other arts professionals. This may include the cost of advertising the opportunity and travel expenses for those shortlisted to attend interviews.

Consultation and public engagement costs

Tell us about any costs associated with consulting and engaging with the public. This may include room/venue hire for events, consultation sessions, workshops or drop-in sessions and the cost of making these activities more accessible for disabled people, as well as the cost of creative activities, materials, photography and documents.

Capital costs

We expect any capital expenditure we fund to be relative to your overall Project Budget and form an intrinsic part of your Project Plan.

Purchase of equipment: for any single item costing more than £500 you should submit three written quotations from separate suppliers for identical or comparable equipment

Training and CPD

Tell us about any cost associated with your learning and development programme related to project staff and/or participants

Arts Programme and events

Tell about the cost related to the creation of your activities (events, seminars, etc…)

VAT

If you aren’t registered for VAT you should include VAT in your project budget. If you are registered for VAT, your budget should only include VAT that you cannot claim back (called "irrecoverable VAT"). Tell us how you have calculated the amount of irrecoverable VAT you’ve included.

Other project costs

Tell us about any other costs that don’t fit any of the above headings.

Contingency

We recommend your contingency is no more than 5% of the total project cost for the research and development activity.

Project Income

Please tell us about how you will cover the costs of your activity. We have included some headings.

Your own funds

This cannot come from any other Arts Council of Wales grants that you already hold.

Earned income

We wouldn’t anticipate the early stages of your project earning any income, but have included the heading in case you wish to use it.

Local authority funding

Tell us the name of each local authority funding partner and whether or not their contribution is confirmed at this point.

Other public funding

Tell us here about any grants from other public organisations such as the Welsh Government or the European Union and whether or not their contribution is confirmed at this point.

Other private or trust/foundation funding

Tell us the name of each funding partner and whether or not their contribution is confirmed at this point.

Registered Charity Number 1034245